Numa Management Associates LLC

Adminstrative Assistant

Thu, 02 Apr 2026 11:49:15 +0000

Managing calendars and schedules
Answering or screening emails, calls, and in-person appointments
Coordinating travel and logistics for business trips, including booking travel, preparing itineraries, and supporting executives in completing expense reports
Managing documents and confidential information with appropriate discretion
Overseeing general office processes, such as ordering office supplies for departments, or leading administrative support staff
Serving as the liaison between executives and internal/external partners
Assisting with special projects by coordinating resources and tracking progress

Thu, 02 Apr 2026 11:45:55 +0000

Posting financial transactions using appropriate computer software
Receiving and recording vouchers, cash, and checks
Producing a variety of financial reports, including income statements and balance sheets
Checking for accuracy in reports, figures, and postings
Reconciling and reporting any discrepancies found in the records
Assisting with tax payments and filing
Maintaining a financial filing system

Fri, 20 Mar 2026 12:25:33 +0000

This is a seven-month temporary assignment

Minimum Qualifications

• Basic Math skills (addition, subtraction, multiplication and division)

• Entry Level Data Entry Skills

• Entry Level Word Processing Skills

•Entry Level clerical duties, mailings, etc...

• There will be applicant contact via phone • Additional duties as needed • There are no supervision responsibilities associated with the position

Job Duties

This position includes answering phones, retrieving incoming mail, and entering data into multiple systems. Independent performance of varied duties is required, which involves moderate decision-making.
Each location can require having face-to-face conversations with customers in addition to the information that is listed above.
The use of a personal computer for reviewing cases and answering questions is an integral part of this position.
The work is performed in accordance with well-defined objectives, policies, and procedures, but detailed instructions are given for new or difficult assignments.

Fri, 13 Mar 2026 12:56:21 +0000

This is a two-year temporary assignment

Job Duties include:

Validation of the Pistol Permit request and consent to ensure that they follow the MH 9.33 Laws and HIPAA Laws for requesting mental health background checks.
Entering the demographic data of the applicant into the MHBC (Mental Health Background Check) application, which checks all of the OMH State psychiatric facilities for any services that the individual may have received.
The results of the background check would then need to be printed and copied.
The original would need to be sent back to the police authority, and a copy of the request is then filed for the duration of the document retention.
There is a need for a timely turnaround of the requests back to the police authorities for local processing. The staff would be handling requests for pistol permits, explosives, employment, and government employee qualifications.
Other tasks include digitizing department records for an electronic repository to be maintained in accordance with the file retention policy.
Accuracy in the digitizing process is required to ensure the integrity of the file is upheld.

Tue, 10 Mar 2026 12:36:58 +0000

Skills Used

Knowledge of office administration and management, proper grammar, punctuation, and spelling;
Professional communication and the ability to take notes is necessary.
The ability to maintain the confidentiality of documents, conversations, proceedings, processes, and etc. is required.

Job duties require:

Processing electronic and hard copy reports of death and records received, and attaching such reports/records to case files; creating provider contacts in case files
Searching the NYS Department of Health (DOH) death certificate database and uploading copies of death certificates to mortality review cases; creating and mailing correspondence related to unit record requests; creating and mailing closure letters.
Closing cases in the Justice Center's Vulnerable Persons Central Register (VPCR); other administrative duties as assigned.
Some duties may require the proper handling of confidential information and the import/export of information from the Justice Center and other agency databases.
Other projects and duties may also be assigned, depending on the agency’s emergent business needs.

Mon, 09 Mar 2026 12:26:30 +0000

This is a temporary assignment up to 104 weeks.

Skills Required:

Microsoft Office (Word, Excel), Adobe Pro, SharePoint, TEAMS and Email (Outlook)
The ability to learn and utilize the Justice Center database program.Redacting sensitive documents in line with State and Federal laws.
Have the ability to audit and review redactions.
Have experience training new staff, know of, and the ability to apply Key Performance Indicators (KPIs) and LEAN concepts to make processes more
Be able to send correspondence to outside State agencies and/or service providers

Job details:

Completing redactions on Justice Center cases pursuant to Social Services Law (SSL) § 496 and Freedom of Information Law (FOIL) requests
Audit and review redactions performed by others
Monitor workflow in SharePoint to ensure efficiency and productivity.
Maintain functional awareness of staff responsibilities and assist when possible.
Present training material and/or redaction training topics during all-staff meetings
Create cover letters for correspondence with the provider or other applicable parties.
Review possible incomplete Investigative Summary Reports (ISRs) and letters of determination (LODs) and reach out to supervisors, as needed; assist with the process of dispatching case information to the Office of the Medicaid Inspector General (OMIG)
Grant Corrective Action Plan (CAP) extensions for delayed provider cases; complete records management and reconciliation duties; mail out closed Justice Center cases to be received by the provider or applicable parties
Other duties may require the proper handling of confidential information and the import/export of information from Justice Center databases. Additional projects and duties may also be assigned, depending on the agency’s emergent business needs.
Maintaining the confidentiality of documents, conversations, proceedings, processes, etc., is required.